Is a user the same as a license holder?

This article explains the difference between a license holder and a user in AIA Contract Documents. The license holder is the person who purchased and manages the subscription, while users are individuals assigned seats to access the system. It outlines how seats are assigned, who can log in, and how roles differ in single-user versus multi-user subscriptions.

User vs. License Holder

• License Holder:
  The license holder is the person or entity who purchased the subscription and manages the account (often the billing admin).
• User:
  A user is anyone who has been assigned a seat (license) and has their own login credentials to access the system.

Key Points:

• Each user who needs access must have their own seat (license).
• The license holder can assign seats to themselves or to others.
• In a single-user subscription, the license holder is the only user.
• In a multi-user (multi-seat) subscription, the license holder can assign seats to other users (e.g., team members, colleagues).
• The license holder manages who has access and can transfer seats if needed (e.g., when someone leaves the organization).

Summary Table:

Bottom line:

• The license holder manages the subscription and can be a user, but not all users are license holders.
• Each user must have their own seat (license) to log in.

If you want to add users, you’ll need to purchase additional seats and assign them to each user who needs access.

FAQs

Can a license holder also be a user?
Yes, the license holder can assign a seat to themselves and access the system.

Do all users need their own seat?
Yes, each user must have a seat to log in and use the subscription.

Can the license holder assign seats to others?
Yes, the license holder can assign seats to team members or transfer them as needed.

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