Instructions: F705™–2024, Authorization to Proceed with Early Release Work

Synopsis.

AIA Document F705™–2024, Authorization to Proceed with Early Release Work is an authorization, agreed upon between the Client and Maintenance Contractor, that allows the Contractor to begin maintenance activities on a smaller, predetermined portion of the Work before the parties come to an agreement upon the full scope of the maintenance work that the Contractor will perform. AIA Document F705™-2024 is specifically tailored for use with AIA Documents F101™-2023, Master Maintenance Agreement; F102™-2023, Maintenance Agreement for As-Needed Maintenance Work; and F103™-2023, Maintenance Agreement for Ongoing Maintenance Work.

Related Documents.

AIA Contract Document F705 is part of the Facility Management family of documents, which consists of the following documents:      

F101™-2023, Master Maintenance Agreement

F201™-2023, Work Order for As-Needed Maintenance Work

F202™-2023, Work Order for Ongoing Maintenance Work

F102™-2023, Maintenance Agreement for As Needed Maintenance Work 

F103™-2023, Maintenance Agreement for Ongoing Maintenance Work 

F104™-2024, Purchase Order

F301™-2024, Standard Form of Agreement Between Client and Consultant

F311™-2024, Standard Form of Consultant’s Services: Facility Condition Assessment

F701™-2023, Amendment to a Maintenance Agreement or Work Order Contract

F702™-2023, Invoice for Maintenance Work

F703™-2023, Request for Certificate of Insurance

F704™-2023, Status Report for Maintenance Work

F705™-2024, Authorization to Proceed with Early Release Work

F706™-2024, Request for Information (RFI)

When to Use / Purpose.

F705 allows the Contractor to begin maintenance activities on a smaller, predetermined portion of the Work before the parties come to an agreement upon the full scope of the maintenance work that the Contractor will perform.

Instructions. Completing F705-2024.

Check Boxes. The parties should select the box for the applicable agreement between the Client and Contractor. This will either be AIA Documents F101-2023, Master Maintenance Agreement; F102-2023, Maintenance Agreement for As-Needed Maintenance Work; and F103-2023, Maintenance Agreement for Ongoing Maintenance Work.

§1.1 Scope of the Early Release Work. Insert a description of the work that is included in this authorization to proceed. You may either insert a description directly into the document or reference an attached exhibit.  If specifications or drawings are used to describe the scope of the Early Release Work, list those specifications and drawings in sections §1.1 and §1.2, respectively.

§1.2 Schedule for the Early Release Work. Insert schedule requirements for the Early Release Work. This may include dates for commencement of the Early Release Work, interim milestone dates, and the time for completion. 

§1.3 Compensation for the Early Release Work. The Contractor shall be compensated for the Early Release Work as set forth in the Agreement, unless otherwise indicated in this section. If the method for compensation for the Early Release Work differs from what is set forth in the Agreement, identify the compensation for the Early Release Work or describe how the compensation will be calculated for the Early Release Work, including any limitations on the price.

§1.4 Payments for the Early Release Work. Indicate all payment terms that differ from those set forth in the Agreement, such as the period covered by each Application for Payment or the date upon which each Application for Payment is due.

§1.5 Retainage on the Early Release Work. Insert all retainage terms that differ from those set forth in the Agreement, such as retainage amount, items not subject to retainage, terms for reduction, or limitation of retainage.

§1.6 Insurance and Bonds required for the Early Release Work. Insert any insurance requirements that differ from those stated in the Agreement, such as coverages types, coverage limits, durations for professional liability or other coverages, and other terms and conditions.

EXECUTING THE AGREEMENT

The persons executing AIA Document F705 should indicate the capacity in which they are acting (i.e., president, secretary, partner, etc.) and the authority under which they are executing the Authorization. Where appropriate, a copy of the resolution authorizing the individual to act on behalf of the firm or entity should be attached.

Notes.

Use of Non-AIA Forms. If a combination of AIA contract documents and non-AIA contract documents is to be used, particular care must be taken to achieve consistency of language and intent among documents.

Reproductions. This document is a copyrighted work and may not be reproduced or excerpted from without the express written permission of ACD Operations, LLC. There is no implied permission to reproduce this document, nor does membership in The American Institute of Architects confer any further rights to reproduce this document. For more information, see the document footer and the AIA Contract Documents® Terms of Service.

Modifications. Particularly with respect to professional or contractor licensing laws, building codes, taxes, monetary and interest charges, arbitration, indemnification, format and font size, AIA Contract Documents may require modification to comply with state or local laws. Users are encouraged to consult an attorney before completing or modifying a document.

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